![]() Set aside some time for follow-up questions or clear away any confusion. Subsequently, you can also add the next steps and the date of the next meeting. Be sure to annotate the note with the person responsible and the deadline to ensure it gets done. Next stepsĪdd any unanswered questions, tasks that need to be completed, or follow-up items in this section. Plus, by using an online agenda, the onus for updating it regularly is shared by all stakeholders, not just one person. Using an online standup meeting template ensures content is centralized and can easily be accessed by anyone who is unable to attend the meeting. How will you continue to communicate as a group moving forward? Team communication platforms such as Slack and Teams are great for regular updates. ![]() What are the major milestones, and what needs to be completed by then? Are there different timelines for different departments? Communication Layout project timelines, and non-negotiable deadlines. Remember to introduce anyone else who may not be present and share their contact details. Give everyone a chance to give a brief introduction. Add contact details to ensure everyone can remain in contact. Introduce everyone who is present in the meeting, what their role is, and what they are responsible for. How big is the project? Is this just one stage of a larger project? What is the scale of the project in terms of people, money and resources? What exactly is being delivered? Roles How does it fit into the companies larger goals and values, and why is it important. Business GoalsĮxplain the purpose of this project. Talk about the what, where, why, when and how for this project. Introduce the project and the key people in the room. Then, you can launch into the eight agenda topics for the meeting. Choose one of our top 9 icebreakers here. We recommend using an icebreaker game at the start of your kickoff meeting to build a relaxed team environment. Conceptboard’s collaborative online template allows virtual project kickoff meetings to be run seamlessly while ensuring all stakeholders can see and contribute to the agenda in real-time. ![]() Using a kickoff meeting template will ensure nothing important is left out of your kickoff meeting agenda. Speed up the information gathering process with a template. ![]() Answer questions in a group setting to ensure everyone is on the same page.Finalize and communicate timelines and expectations upfront.Introduce all team members who may never have worked together before. ![]() In fact, the success of a project can be directly influenced by how thorough and clear the kickoff meeting is as it goes a long way to establishing a positive working relationship between all stakeholders. Advantages of a kickoff meeting templateĪ kickoff meeting is a vital first step when launching any new project. Ensure the meeting meets its goals by taking advantage of a collaborative online board and template to host the meeting and communicate the agenda. With many project teams distributed across the globe, running the meeting virtually via video conferencing is common. It is during this kick-off meeting that everyone should get a clear understanding of their tasks and define what success looks like. A project kickoff meeting gathers everyone involved in the new project, from the management and designers, to marketing and sales, to align project goals and timelines. ![]()
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